Virtual Camp

Hearts@Home – August 19-20, 2022 (Grades 1-11)

Camper Registration has Closed – please contact info@campodayin.org to be added to our heart family email list and receive future applications and opportunities to gather.

Overview

Camp Odayin’s Hearts@Home virtual camp is for children with heart disease in grades 1-11, who would benefit from connecting with other young people who may share similar health, emotional, and social concerns.  Campers have an opportunity to meet new heart friends, learn camp songs, participate in a (optional) talent show, and more.  Virtual camp is hosted using the Zoom platform with trained camp counselors, nurses, and Odayin leadership staff.  All campers will receive a mailed “camp in a box” which includes Odayin gear, themed costume accessories, activity supplies, and more!

Cost

There is a $25 registration fee for Hearts@Home. A $0-$900 sliding payment scale is available to ensure that cost is not a barrier to joining us and also allows us an opportunity for families to pay more to help cover costs. Any remaining funds will be raised by Camp Odayin on your behalf.

Daily Activities

Hearts@Home includes 4-5 hours of time online in big and small groups.  Optional self-guided and family-friendly activities will be provided to enjoy between sessions.  Campers are expected to attend each online meet-up for both days, one on Friday evening and three on Saturday, keep their video on, and stay for the entire segment.  Our goal is to build connections and develop friendships so we encourage you to only register if your schedule is cleared for the entire virtual camp session.

Technology Support

Camp Odayin will provide free loaned iPads to families who have unreliable or no internet connection or do not have a computer or tablet the camper could use for virtual camp.  iPads will be mailed directly to campers’ homes for use during the two days of virtual camp.  The day after the virtual camp session ends, families must use the pre-paid shipping label to return the loaned iPad.  Parents/guardians can indicate within the registration form if a loaned iPad is needed.  There is no charge to camper families.

Registration

There are three steps to the registration process.  Step one is completed by you, the final two steps are completed by your child’s cardiology office.  CLICK HERE to register.

  1. Online registration – You will fill out the online registration form and will need:
    • Your child’s cardiac diagnosis, current medication and allergy information
    • Information about special education services or accommodations at school. If your child is on an Individualized Education Plan (IEP) or 504 plan at school, you can upload, mail or email (info@campodayin.org) a copy of the plan to Camp Odayin. If your child is new to overnight camp or has had changes to their plan, the IEP or 504 plan will be required for acceptance.
    • Insurance information (if you have insurance)
    • Your child close by to answer personal questions and upload a favorite photo (optional)
    • Payment made with a credit card.  You will have the option to choose between $0-$900.
  1. Medical form is filled out by a nurse at your child’s cardiology clinic. Once you complete the online registration, we work with your child’s cardiology clinic to complete the form and obtain recent clinic notes and test results.  We may ask for your assistance to communicate with your cardiology clinic.
  2. Cardiologist approval – Once the medical form is complete, the cardiologist is notified to provide approval.  The camper dashboard on our website will who the progress of the application.

When will you hear from us?

  • All camper files will be reviewed in mid-May by our medical leadership team
  • If your child does not meet our criteria for acceptance or if we need additional information, we will contact you before May.
  • Accepted campers will hear about acceptance at the end of May and additional camp details are shared in June.

Need help with the online registration form?

  • Log in HERE via your username and password.  New users – create an account on the right side of the page.  Create a new user account as the parent/guardian using your name.  You will then be asked to create a camper record with your child’s name.  Please contact info@campodayin.org if you have issues with logging in or creating an account.
  • Returning users, please select “account settings” to update your profile information. Click on Dashboard.
  • Click ‘Camp / Program Registration’
  • Select the camp session your child will attend, based on their current grade.  Note: if your child wants to attend both in-person overnight camp and Hearts@Home virtual camp, fill out the in-person form and you can choose to add virtual camp within that application. If your child is ONLY attending virtual camp, you will complete the Hearts@Home application.
    • If you have registered in our system previously, select your child’s name. If you are new to our online system, you will be prompted to ‘Add a New Camper’.

About Zoom

Virtual Camp will be hosted using the online video communication platform, Zoom.  Click to learn more about Zoom.  We recommend logging on to Zoom using a computer or tablet. A phone for virtual camp is discouraged because your camper will be unable to view everyone and draw on the screen.

To ensure Camp Odayin’s Zoom sessions are secure, the following settings will be in place:  (The Host is a camp director. Participants are campers and/or staff. Zoom meeting is the virtual camp session.)

  • Lock the meeting: No new participants can join the meeting, even if they have the password and meeting ID, once it is locked by the host.  
  • Two factor authentications:  A password will be required to view the meeting ID within our private webpage and to join the Zoom meeting.
  • Remove disruptive participants:  The hosts can remove a participant.  Only the hosts can allow removed participants to rejoin. (see Camper Code of Conduct for more details).
  • Put ‘em on Hold:  The hosts can put everyone else on hold by disabling the participants’ video and audio connections….so we can surprise you with a celebrity guest, of course!!
  • Disable video/Mute participants: The hosts can turn off someone’s video or mute/unmute participants to block unwanted, distracting, or inappropriate gestures.
  • Disable private chat:  All in-meeting chats will be for everyone’s participation and viewing.  Only the hosts can send a message privately to a participant. 
  • Waiting Room: The virtual doors will open when the host authenticates each participant and starts the meeting. In the meantime, you will register and wait in the virtual “waiting room” until the Zoom meeting begins. 
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