Virtual Camp

2022 Virtual Camp dates TBD

Overview

Camp Odayin’s Hearts@Home virtual camp is for children with heart disease in grades 1-11, who would benefit from connecting with other young people who may share similar health, emotional, and social concerns.  Campers have an opportunity to meet new heart friends, learn camp songs, participate in a (optional) talent show, and more.  Virtual camp is hosted using the Zoom platform with trained, camp counselors, nurses, and Odayin leadership staff.  All campers will receive a mailed “camp in a box” which includes a camp t-shirt, themed costume accessories, activity supplies, and more!

Cost

There is a $25 registration fee per camp session. Therefore, if you sign up for in-person and virtual camp, there is a $50 registration fee per camper. A $0-$700 sliding payment scale is available to ensure that cost is not a barrier to joining us and also allows us an opportunity for families to pay more to help cover costs. Any remaining funds will be raised by Camp Odayin on your behalf.

Camp Odayin will provide free loaned iPads to families who have unreliable or no internet connection or do not have a computer or tablet the camper could use for camp.

Daily Activities

Each Hearts@Home session includes 3-4 hours daily of online time in big and small groups.  Self-guided and family-friendly activities occur between sessions, and an evening program is hosted nightly.  Campers are expected to join each online meet-up for all three days and stay for the entire segment with their video on.  Our goal is to build connections and develop friendships.

Technology Support

Camp Odayin will provide free loaned iPads to families who have unreliable or no internet connection or do not have a computer or tablet the camper could use for virtual camp.  iPads will be mailed directly to campers’ homes for use during the three days of virtual camp.  The day after the camper’s virtual camp session ends, families must use the pre-paid shipping label to return the loaned iPad.  Parents can indicate within the registration form if a loaned iPad is needed.  There is no charge to camper families. 

Registration Process

There are three steps to the registration process.  Step one is completed by you, the final two steps are completed by your child’s cardiology office.

  1. Go to  https://portal.campodayin.org/ for online registration.  You will fill out the online registration form and will need:
    • Your child’s cardiac diagnosis, current medication and allergy information
    • Information about special education services or accommodations at school.
    • Immunization dates
    • Insurance information (if you have insurance)
    • Payment made via credit card
  1. Medical form is filled out by a nurse at your child’s cardiology clinic. Once you complete the online registration, our system will automatically request the forms required by your child’s cardiology office.  We work with your child’s cardiology clinic to complete the form and obtain recent clinic notes and test results.
  2. Cardiologist approval – Once the medical form is complete, the cardiologist is notified to provide approval. 

Registration Timeline

  • All registration materials are due May 16th
  • The Camp Odayin staff will work with your child’s cardiologist clinic to get medical files and approval.
  • Our medical directors will review camper files mid-May.  Families will be contacted if we have questions or if application items are missing.  You will be notified by June that your child has been accepted to attend.

Download Zoom

If your camper will be using a desktop or laptop:

Download Zoom Client for Meetings: https://zoom.us/download

View this tutorial on how to use Zoom on a desktop computer or laptop: 

 

If your camper is using an iPad:

Download Zoom Cloud Meetings (free) from the application store

View this tutorial for how to use the Zoom app on an iPad:

Virtual Family Camp 2021

October 22 & 23, 2021

While we wish that Family Camp could be hosted in person, we will be gathering virtually instead to ensure the health and safety of our Odayin heart family.  We’ll be offering one weekend of campy fun online this year. 

We are so excited to PARTY with our heart family!!  This year, Camp Odayin turned 20 years old, so Virtual Family Camp is going to be a rad and rocking birthday celebration!  Bring your whole family to the party!

Overview

Virtual Family Camp is for families with a child with heart disease, who would benefit from connecting with other families who share similar health, emotional, and social concerns. Families who have a child in 12th grade or younger (no minimum age) are invited to attend. The charge for virtual Family Camp is $25 per family. If payment is a barrier to attending, there is an option to pay $0.

Virtual Family Camp is a family experience and an adult is expected to be present online with any registered children throughout the program.  Registered families should plan to attend the three real-time gatherings (Friday night, Saturday morning and evening).  All other activities are optional.  Registered families will receive a mailed “Family Camp in a Box” filled with fun supplies for the weekend!  Online gatherings will occur using the Zoom platform, hosted by Odayin staff. Meeting invitations and access information will be provided via a password-protected webpage.

In 2022, we’ll be looking forward to once again gathering in person during two Family Camp weekends – near the Twin Cities in Amery, WI and near Milwaukee/Chicago in Camp Lake, WI.

Schedule

All times are Central Time and sessions are hosted on Zoom

Friday, October 22nd
– 6:00-7:30 pm – Evening Program

Saturday, October 23rd
– 8:00-9:00 am – Optional Parent Coffee Club*
– 10:00-11:00 am – Morning Activity
– 1:00-2:00 pm – Optional Teen Time*
– Optional self-directed activities available during the afternoon
– 6:00-7:30 pm – Talent Show and Closing Program
These are the only virtual Family Camp sessions that do not include the entire family.

Weekend Activities

Virtual Family Camp will kick off with an evening program from 6:00 to 7:30 pm (CT) on Friday night, featuring family introductions and interactive activities.  On Saturday, we’ll offer a full day of Family Camp fun with a mix of live and pre-recorded activities.  Real-time gatherings will be offered throughout Saturday, including the ever popular optional Parent Coffee Club at 8:00 am (CT), a morning activity for the whole family from 10:00 to 11:00 (CT), and optional Teen Time from 1:00 to 2:00 (CT).  In addition, a range of self-guided activities will be available for families to do together during the afternoon or on Sunday.  Saturday evening, we will gather again from 6:00 to 7:30 pm (CT) for a closing program including a talent show.  (Families will have the option to submit videos of their talents prior to Saturday evening).

Technology Support

Camp Odayin will provide free loaned iPads to families who have unreliable or no internet connection or do not have a computer or tablet to use for virtual camp.  To ensure the best virtual Family Camp experience, using a phone is not recommended.  iPads will be mailed directly to families’ homes for use during the two days of virtual Family Camp.  The Monday after virtual Family Camp ends, families must use the pre-paid shipping label to return the loaned iPad.  Parents can indicate within the registration form if a loaned iPad is needed.  There is no charge to families.

Download Zoom

If your family will be using a desktop or laptop:

Download Zoom Client for Meetings: https://zoom.us/download

View this tutorial on how to use Zoom on a desktop computer or laptop:

If your family is using an ipad:

Download Zoom Cloud Meetings (free) from the application store

View this tutorial for how to use the Zoom app on an iPad:

If your family is using a Chromebook: 

Search for ‘Zoom PWA’ or ‘Zoom for Chrome PWA’ in the Google Play store and download the app.

Read this tutorial for additional guidance: https://blog.zoom.us/how-to-use-zoom-on-a-chromebook/

If you are borrowing a device from Camp Odayin, it will already have Zoom downloaded.

Note that using a phone for a camper session is discouraged because your camper will be unable to view everyone and draw on the screen.

About Zoom

Virtual Camp will be hosted using the online video communication platform, Zoom.  Click to learn more about Zoom.

To ensure Camp Odayin’s Zoom sessions are secure, the following settings will be in place:  (The Host is a camp director. Participants are campers and/or staff. Zoom meeting is the virtual camp session.)

  • Lock the meeting: No new participants can join the meeting, even if they have the password and meeting ID, once it is locked by the host.  
  • Two factor authentications:  A password will be required to view the meeting ID within our private webpage and to join the Zoom meeting.
  • Remove disruptive participants:  The hosts can remove a participant.  Only the hosts can allow removed participants to rejoin. (see Camper Code of Conduct for more details).
  • Put ‘em on Hold:  The hosts can put everyone else on hold by disabling the participants’ video and audio connections….so we can surprise you with a celebrity guest, of course!!
  • Disable video/Mute participants: The hosts can turn off someone’s video or mute/unmute participants to block unwanted, distracting, or inappropriate gestures.
  • Disable private chat:  All in-meeting chats will be for everyone’s participation and viewing.  Only the hosts can send a message privately to a participant. 
  • Waiting Room: The virtual doors will open when the host authenticates each participant and starts the meeting. In the meantime, you will register and wait in the virtual “waiting room” until the Zoom meeting begins. 
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