2023 Camper Registration will open in February/March 2023 – please contact email@example.com to be added to our heart family email list and receive future applications and opportunities to gather.
Camp Odayin’s Hearts@Home virtual camp is for children with heart disease in grades 1-11, who would benefit from connecting with other young people who may share similar health, emotional, and social concerns. Campers have an opportunity to meet new heart friends, play games, participate in a (optional) talent show, and more. All campers will receive a mailed “camp in a box” which includes Odayin gear, activity supplies, and more! Virtual camp is hosted using the Zoom platform with camp counselors and Odayin leadership staff.
2023 Dates and Times
Friday, August 18th: 6:30-8:00 pm CT
Saturday August 19th: 9:00-10:00 am, 1:00-2:30 pm, 6:30-8:00 pm CT
Hearts@Home includes 4-5 hours of time online in big and small groups. Optional self-guided and family-friendly activities will be provided to enjoy between sessions. Campers are expected to attend each online meet-up for both days, one on Friday evening and three on Saturday, keep their video on, and stay for the entire segment. Our goal is to build connections and develop friendships, so we encourage you to only register if your schedule is cleared for the entire virtual camp session.
Camp Odayin will provide free loaned iPads to families who have unreliable or no internet connection or do not have a computer or tablet the camper could use for virtual camp. iPads will be mailed directly to campers’ homes for use during the two days of virtual camp. The day after the virtual camp session ends, families must use the pre-paid shipping label to return the loaned iPad. Parents/guardians can indicate within the registration form if a loaned iPad is needed. There is no charge to camper families.
Payment & Financial Support
The cost for a camper to attend camp is $25, or whatever a family chooses to pay. Payment options within registration start at $0 to ensure that cost is not a barrier to joining us. Families who choose to pay more than $25 receive a tax receipt for their additional contribution. If you have questions on the cost of camp, contact the Camp Odayin office at firstname.lastname@example.org.
Photos from Past Sessions
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Eligibility Guidelines to Attend Camp Odayin
What are the eligibility guidelines to attend Camp Odayin?
In order to have an application reviewed by our medical team, the child must meet the following requirements:
- The child’s primary health issue is heart disease
- The child has age appropriate knowledge of their heart disease and functions cognitively within 1-2 years of their age
- The child is seen by a cardiologist on a regular basis
- The child is either on a cardiac medication or has had a surgical intervention
In addition, campers attending any in-person camp, other than Family Camp, must fulfill these essential functions:
- The child must be independent in living skills and daily self – care (dress, shower and eat independently and is self- sufficient during their school day)
- The child willingly participates and effectively interacts in group-based activities
- The child adjusts successfully to a community living environment
- The child demonstrates nonaggressive, cooperative behavior
Still not sure if you should apply? Here are some examples of abilities and behaviors that typically results in a successful Camp Odayin experience: Does my child…
- accept and follow directions?
- respect others’ personal space?
- adjust to sleeping in a new setting and communal living?
- tolerate unexpected changes in schedule?
- advocate for their own needs?
What if my child cannot join for one or more of the meetings?
We encourage your camper to clear their schedules so it’s possible to be present for each and every online meeting. However, we do know that things come up last minute. In these cases, you’ll contact the Camp Director directly.
Can my child’s family participate?
We expect campers to sign on independently and plan some of the programs to include family and/or siblings. However, if it would enhance your child’s experience, we welcome family to join in.
Registration and Camp FAQs
There are three steps to the registration process. Step one is completed by you, the final two steps are completed by your child’s cardiology office. CLICK HERE to register.
- Online registration – You will fill out the online registration form and will need:
- Your child’s cardiac diagnosis, current medication and allergy information
- Information about special education services or accommodations at school. If your child is on an Individualized Education Plan (IEP) or 504 plan at school, you can upload, mail or email (email@example.com) a copy of the plan to Camp Odayin. If your child is new to overnight camp or has had changes to their plan, the IEP or 504 plan will be required for acceptance.
- Insurance information (if you have insurance)
- Your child close by to answer personal questions and upload a favorite photo (optional)
- Payment made with a credit card. You will have the option to choose between $0-$900.
- Medical form is filled out by a nurse at your child’s cardiology clinic. Once you complete the online registration, we work with your child’s cardiology clinic to complete the form and obtain recent clinic notes and test results. We may ask for your assistance to communicate with your cardiology clinic.
- Cardiologist approval – Once the medical form is complete, the cardiologist is notified to provide approval. The camper dashboard on our website will show the progress of the application.
When will you hear from us?
- All camper files will be reviewed in mid-May by our medical leadership team
- If your child does not meet our criteria for acceptance or if we need additional information, we will contact you before May.
- Accepted campers will hear about acceptance at the end of May and additional camp details are shared in June.
Need help with the online registration form?
- Log in HERE via your username and password. New users – create an account on the right side of the page. Create a new user account as the parent/guardian using your name. You will then be asked to create a camper record with your child’s name. Please contact firstname.lastname@example.org if you have issues with logging in or creating an account.
- Returning users, please select “account settings” to update your profile information. Click on Dashboard.
- Click ‘Camp / Program Registration’
- Select the camp session your child will attend, based on their current grade. Note: if your child wants to attend both in-person overnight camp and Hearts@Home virtual camp, fill out the in-person form and you can choose to add virtual camp within that application. If your child is ONLY attending virtual camp, you will complete the Hearts@Home application.
- If you have registered in our system previously, select your child’s name. If you are new to our online system, you will be prompted to ‘Add a New Camper’.
What is the best place to broadcast?
We suggest your child finds a quiet, comfortable place to join the online meetings, such as their house.
Virtual Camp will be hosted using the online video communication platform, Zoom. We recommend logging on to Zoom using a computer or tablet. A phone for virtual camp is discouraged because your camper will be unable to view everyone and draw on the screen.
To ensure Camp Odayin’s Zoom sessions are secure, the following settings will be in place: (The Host is a camp director. Participants are campers and/or staff. Zoom meeting is the virtual camp session.)
- Lock the meeting: No new participants can join the meeting, even if they have the password and meeting ID, once it is locked by the host.
- Two factor authentications: A password will be required to view the meeting ID within our private webpage and to join the Zoom meeting.
- Remove disruptive participants: The hosts can remove a participant. Only the hosts can allow removed participants to rejoin. (See Camper Code of Conduct for more details).
- Put ‘em on Hold: The hosts can put everyone else on hold by disabling the participants’ video and audio connections….so we can surprise you with a celebrity guest, of course!!
- Disable video/Mute participants: The hosts can turn off someone’s video or mute/unmute participants to block unwanted, distracting, or inappropriate gestures.
- Disable private chat: All in-meeting chats will be for everyone’s participation and viewing. Only the hosts can send a message privately to a participant.
- Waiting Room: The virtual doors will open when the host authenticates each participant and starts the meeting. In the meantime, you will register and wait in the virtual “waiting room” until the Zoom meeting begins.