2023 Camper Registration will open in February/March 2023 – please contact email@example.com to be added to our heart family email list and receive future applications and opportunities to gather.
Camp Odayin’s residential program is for children with heart disease in grades 1-11, who would benefit from connecting with other young people who may share similar health, emotional, and social concerns. Camper eligibility is determined upon recommendation by a pediatric cardiologist and approval by the Camp Odayin Medical Director. The camp directors and your child’s cardiologist can help you assess if your child should apply to attend camp, especially if this is your child’s first experience away from home.
Payment & Financial Support
The cost for a camper to attend camp is $25, or whatever a family chooses to pay. Payment options within registration start at $0 to ensure that cost is not a barrier to joining us. Families who choose to pay more than $25 receive a tax receipt for their additional contribution. If you have questions on the cost of camp, contact the Camp Odayin office at firstname.lastname@example.org.
If it would be beneficial to your family, we offer transportation support by reimbursing up to $300 for your travel costs. Contact the Camp Odayin office at email@example.com for details on the travel cost reimbursement process.
Camp Odayin is staffed with medical professionals and trained cabin counselors who supervise campers at all times. Two pediatric cardiologists are at camp for all five days, as well as a nurse per every 7-8 children. Camp counselors sleep in cabins with the campers and they have been trained with basic cardiac knowledge as well as how to deal with homesickness. Each cabin’s nurse oversees the health of their assigned campers and distributes their medications. Camp Odayin has a fully equipped cardiac health center, which is staffed around the clock. Accommodations can be easily made for campers who need medical attention during sleeping hours.
There are many ways to get your child to camp! Campers may be dropped off and picked up at camp, ride one of our coach busses which bring campers to camp from Milwaukee and Chicago at no cost, or a combination of both. Additionally, we team up with Angel Flight to fly the campers for whom driving is not an option. Contact firstname.lastname@example.org for questions involving Angel Flight.
Click here to see photos from our last session of Nokasippi!
Thinking About Coming to Camp?
Eligibility Guidelines to Attend Camp Odayin
What are the eligibility guidelines to attend Camp Odayin?
In order to have an application reviewed by our medical team, the child must meet the following requirements:
- The child’s primary health issue is heart disease
- The child has age appropriate knowledge of their heart disease and functions cognitively within 1-2 years of their age
- The child is seen by a cardiologist on a regular basis
- The child is either on a cardiac medication or has had a surgical intervention
In addition, campers attending any in-person camp, other than Family Camp, must fulfill these essential functions:
- The child must be independent in living skills and daily self – care (dress, shower and eat independently and is self- sufficient during their school day)
- The child willingly participates and effectively interacts in group-based activities
- The child adjusts successfully to a community living environment
- The child demonstrates nonaggressive, cooperative behavior
Still not sure if you should apply? Here are some examples of abilities and behaviors that typically results in a successful Camp Odayin experience: Does my child…
- accept and follow directions?
- respect others’ personal space?
- adjust to sleeping in a new setting and communal living?
- tolerate unexpected changes in schedule?
- advocate for their own needs?
Is Camp Odayin able to accept campers with additional needs unrelated to their hearts?
When a child applies who has other diagnoses, illnesses, disabilities (physical or developmental), or diseases, Camp Odayin reviews those files, including their IEP and/or 504 plans, within a few weeks of submission to determine if Camp Odayin is an appropriate fit for the child. We regret that Camp Odayin does not have the facilities or the staff to care for children with developmental, cognitive, or physical disabilities that require one-on-one support.
Is My Child Ready for an Overnight Camp Experience?
Parents often want to know if their child is ready for an overnight camp experience. While there isn’t one “sure fire” way to determine this, the questions in these articles can be used to help determine child (and parent) readiness:
- Prepare Your Child…And Yourself for Camp (Kiddos Magazine)
- 7 Things I Wish I Knew Before Sending Kids to Sleepaway Camp (today.com)
What are some practical ways to prepare your child emotionally for overnight camp?
- Discuss what camp will be like before your child leaves. Watching the Odayin video on our website will give them a good “feel” for their time with us. Call the camp office if you have questions
- Make sure your child knows that you will not talk by phone while they are at camp. Let them know they can go to their counselor or nurse with ANYTHING they might need, or with any issues they’re having while at camp
- If your child has not spent much time away from home, there is still time to practice! Arrange a sleepover at a friend’s house or with some other family members
- If your child is hesitant about going to camp, don’t bribe them. Linking a successful stay at camp to a material object can send the wrong message. The reward should be your child’s newfound confidence and independence!
- Let your child know that you’ll be seeing all the fun they have through the website photos! We will post these each day whenever we can, so check throughout the week for new pictures
- Avoid “escape clauses.” Telling your child that you can pick them up early if they aren’t happy sets them up for failure. If they are feeling nervous, emphasize all the fun times, new activities, and nice people at camp.
There are three steps to the registration process. Step one is completed by you, the final two steps are completed by your child’s cardiology office. CLICK HERE to register.
- Online registration – You will fill out the online registration form and will need:
- Your child’s cardiac diagnosis, current medication and allergy information
- Information about special education services or accommodations at school. If your child is on an Individualized Education Plan (IEP) or 504 plan at school, you can upload, mail or email (email@example.com) a copy of the plan to Camp Odayin. If your child is new to overnight camp or has had changes to their plan, the IEP or 504 plan will be required for acceptance.
- Immunization records, including COVID-19 vaccination dates and a photo of the vaccination card
- Insurance information (if you have insurance)
- Your child close by to answer personal questions and upload a favorite photo (optional)
- Confirmation on how your child will get to and from camp
- Payment made with a credit card. You will have the option to choose between $0-$900.
- Medical form is filled out by a nurse at your child’s cardiology clinic. Once you complete the online registration, we work with your child’s cardiology clinic to complete the form and obtain recent clinic notes and test results. We may ask for your assistance to communicate with your cardiology clinic.
- Cardiologist approval – Once the medical form is complete, the cardiologist is notified to provide approval. The camper dashboard on our website will show the progress of the application.
When will you hear from us?
- All camper files will be reviewed in mid-May by our medical leadership team
- If your child does not meet our criteria for acceptance or if we need additional information, we will contact you before May.
- Accepted campers will hear about acceptance at the end of May and additional camp details are shared in June.
Need help with the online registration form?
- Log in HERE via your username and password. New users – create an account on the right side of the page. Create a new user account as the parent/guardian using your name. You will then be asked to create a camper record with your child’s name. Please contact firstname.lastname@example.org if you have issues with logging in or creating an account.
- Returning users, please select “account settings” to update your profile information. Click on Dashboard.
- Click ‘Camp / Program Registration’
- Select the camp session your child will attend, based on their current grade. Note: if your child wants to attend both in-person overnight camp and Hearts@Home virtual camp, fill out the in-person form and you can choose to add virtual camp within that application. If your child is ONLY attending virtual camp, you will complete the Hearts@Home application.
- If you have registered in our system previously, select your child’s name. If you are new to our online system, you will be prompted to ‘Add a New Camper’.
What grade do I refer to when registering my camper?
Use your child’s current grade when selecting a session, even though your child’s school year will end by the time residential camp occurs. For campers currently in 6th grade, register your child for the Chippewa session if they are still considered elementary schoolers OR register them for the Flambeau session if they attend a middle school. If your camper is currently in kindergarten, you will have to wait until next year to consider residential camp. Likewise, if your camper is a senior in high school, they have aged out of our residential program and we encourage them to join our alumni camper group, Mortimer’s Mates.
2022 Registered Camper Information
COVID TESTING AND PRECAUTIONS
- Our current COVID testing plan requires a PCR/NAAT test 72 hours before the first day of camp and an on-site, rapid antigen test at check in. This is required of all staff as well.
- Please schedule your child for their PCR/NAAT test on July 22. We will provide a link to upload your child’s test result as we get closer to camp.
- We will provide a rapid antigen test for all campers and staff on the first morning of camp.
- To ensure compliance with our vaccination policy, if your child has not yet received a booster shot, we recommend having the booster scheduled and administered before June 15th.
- Bring your child to camp healthy! Campers are asked to please consider limiting their exposure with unvaccinated people or crowds for two weeks prior to camp.
- We will share our masking requirements as we get closer to camp.
- View additional COVID-19 Protocols for the 2022 Summer Camp season
CAMPER CHECK-IN ON JULY 25
On the first day of camp, camper check-in occurs at hotel locations near Milwaukee and Chicago and at Camp Lutherdale (N7891 US-12, Elkhorn, WI 53121). Regardless of age, a parent or guardian MUST check-in each camper – campers are not allowed to check themselves in.
Camp Odayin offers free bus transportation from these hotels near Chicago and Milwaukee:
- Delta Hotels by Marriott, N88W14750 Main St, Menomonee Falls, WI 53051 (Milwaukee, WI)
- Marriott Suites O’Hare, 6155 N River Road, Rosemont, IL 60018 (Chicago, IL)
Getting dropped off at Camp Lutherdale?
For families dropping off their camper at Camp Lutherdale (N7891 US-12, Elkhorn, WI 53121), please arrive at the appropriate time listed below:
Campers with the last name beginning with letters A-M, 10:00am
Campers with the last name beginning with letters N-Z, 10:30am
- Please remain in your car. Camp staff will direct you to a specific parking location, where we will be administering rapid antigen tests and checking in with a nurse.
- All family members and campers are asked to mask. Once campers are with their cabin mates, they can take off their masks.
- We thank you in advance for your patience and adhering to the check-in times. Due to COVID testing, traffic flow, and all steps required, we hope that this will result in a smooth process.
Riding the bus?
Arrive at the Milwaukee Delta Hotels by Marriott (N88W14750 Main St, Menomonee Falls, WI 53051) or the Chicago Marriott Suites O’Hare (6155 N River Road, Rosemont, IL 60018) at 8:00am for camper check-in. We will be administering rapid antigen COVID tests and you will check in with a nurse. Campers are to wear masks on the bus. Water bottle and a snack will be provided.
CAMPER PICK UP ON JULY 29
If you are picking up your camper at camp, please arrive between 3:00 and 3:30 p.m. on Friday afternoon. If they are riding a bus, we will arrive back at the Delta Hotels by Marriott in Menomonee Falls at 4:30 and the Marriott Suites O’Hare in Rosemont at 5:00. If for any reason the bus will be late, you will receive a text. Your child needs to check out with their counselor before leaving.
ANGEL FLIGHT CENTRAL
Angel Flight Central is a wonderful service that can provide flight transportation for our campers that otherwise would not be able to attend camp. This service is only available to campers departing from Illinois, Iowa, Indiana, Kansas, North Dakota, South Dakota, Nebraska, Missouri, Minnesota, or Wisconsin. Campers flying with Angel Flight Central will not ride the bus to camp. Rather, they fly directly into the Burlington, WI airport. We provide transportation from the Burlington airport to/from camp.
To get the necessary forms, email email@example.com. Fax or mail your completed forms to Camp Odayin by June 10. All completed paperwork will be collected by Camp Odayin and sent to Angel Flight Central. Incomplete paperwork will not be submitted. We are sticking firmly to this deadline to give Angel Flight Central plenty of time to secure your flight(s). Obtaining an Angel Flight is not guaranteed and determining your backup plan is encouraged.
If it would be beneficial to your family, we offer transportation support by reimbursing up to $300 for your travel costs. Contact the Camp Odayin office at firstname.lastname@example.org for details on the travel cost reimbursement process.
ACCOMMODATION RESOURCES FOR OUT-OF-TOWN FAMILIES
Delta Hotels by Marriott, N88W14750 Main St, Menomonee Falls, WI 53051 (Milwaukee, WI)
Marriott Suites O’Hare, 6155 N River Road, Rosemont, IL 60018 (Chicago, IL)
WHAT TO BRING TO CAMP
Please clearly label all items – including luggage, bedding and clothing, as Camp Odayin is not responsible for lost items.
- All medicine in large zip lock bag with current medication sheet
- Completed Horse Rider Registration form
- Sleeping bag and pillow – or sheet and blanket
- Tennis shoes (closed toe – required for horseback riding)
- One hat (crazy or practical)
- Water shoes or flip flops / beach sandals
- Bug spray and sunscreen
- Chap stick or lip sunscreen
- Plastic bag for dirty / wet clothes
- at least 2 masks
- 3-4 pairs of shorts
- 4-5 T-shirts
- 2 pair of jeans or long pants (required for horseback riding)
- Sweatshirt or warm sweater (1-2)
- Rain jacket or windbreaker
- Toothbrush and toothpaste
- Shampoo and soap / hairbrush or comb
- Plenty of socks and underpants – 6-7 pair each
- A swimsuit and beach towel
- Bath towel and washcloth
- Optional items: Camera, flashlight, sunglasses, night light, noise canceling headphones, fidget gadgets, stationary, book, journal, self-addressed stamped envelope to send mail home
THE FUN PACKING LIST
One of our main goals at camp is to provide a FUN experience for our campers. One of the ways we do this is through many silly activities, crazy meals, and goofy evening programs. Please try to pack some of the items to enhance the fun of these events. Check the closet, visit your local thrift store, and hit the garage sales. We don’t recommend spending big money – this is camp and things can get dirty.
- Animal Print clothing item, hat or accessory
- Favorite Sports Team clothing item
- Dressy Outfit
- Messy Outfit (clothes that can get super messy)
- White Shirt that can be altered
- Sunglasses – fun, functional and/or fashionable
- Pajamas “street legal”
DO NOT BRING TO CAMP
Please do not send food, candy, gum, money, video games, DS players, iPods, mp3 players, valuables, water guns, cellular phones, tablets, drones, smart watches, video cameras, skateboards, scooters, or sharp items with your child. Alcohol, tobacco, drugs, pets, and weapons are strictly prohibited at Camp Odayin.
Camp Odayin maintains a strict cell phone and electronics policy for our campers and staff. Campers may not bring cell phones, smart watches, drones, or iPods to camp (or anything that can connect to the internet). At check in, campers and parents verify that phones and electronics are not packed for camp. If so, we will ask the parents to take the phone home with them or we’ll take care of it for the week. Any cell phone or electronic brought to camp will be confiscated and a consequence will be enforced. Calling home or texting friends distracts from the camp experience and is not allowed. Please respect this policy.
Fill out the CAMP ODAYIN CURRENT MEDICATION form and bring it to camper check in. Your child’s medications and this form are handed to your child’s nurse at check-in. Their nurse will be responsible for administering medications while your child is at camp.
- Please place ALL medication in a large zip lock bag with your child’s name on the outside of the bag
- Each medication needs to come to us in its ORIGINAL prescription bottle, clearly labeled with the camper name, medication name, and dosage. NO PILL BOXES WILL BE ALLOWED
- If your camper needs to take medication while on the bus – please administer this medication to your child before they get on the bus.
- Please put medications requiring refrigeration in a separate bag with “needs refrigeration” and the camper’s name written on the bag.
- All medications must be turned in to your child’s nurse. At no time during camp are campers allowed to carry or be responsible for their own medication.
- Please send enough medicine for 5 full days, plus one extra day – 6 days total.
If your child has a pacemaker or defibrillator and they use a remote transmission unit (i.e. Carelink from MDT, Latitude from BSC or Merlin from Abbott) – please bring this to camper check in and give to your child’s nurse at registration. The device will stay in the nurse’s room and will only transmit information with a medical emergency.
If your child should need medical attention while at camp, they will be evaluated by the lead nurse and cardiologist on site. Depending on the nature of the event, one of three options will occur.
MINOR – A camp nurse will assess, treat and monitor until no further attention is needed. You will not be called. (This may include bug bites, cuts, scrapes, headaches, etc.)
NON-URGENT – A camp cardiologist will assess and treat and a nurse will monitor any treatment effects. You will be contacted and your child may be transported off site. (This may include injury related to falls, shortness of breath, excessive fatigue, etc.)
URGENT – If your child should need advanced medical care, paramedics will take your child to Elkhorn Hospital (via ambulance or helicopter) or Children’s Hospital in Milwaukee (via helicopter). One of the camp cardiologists will accompany your child. You will be called immediately.
GET YOUR ODAYIN GEAR
The Camp Odayin store offers awesome hats, sweatshirts, water bottles, and t-shirts. We have items in adult and child sizes, and all proceeds benefit Camp Odayin. Items will be sold during camper check in at Camp Lutherdale. If your child is taking the bus and would like to pre-order merchandise, please order by July 18th and we will give items to your child when they arrive at camp. Use the coupon code “Odayin_Gear_WIcheckin_2022” to get free shipping.
If you’d like to send written mail (please no care packages) to your child while at camp, please try to have mail arrive Monday-Thursday. The address is:
Camp Odayin at Camp Lutherdale
N7891 US Highway 12
Elkhorn, WI 53121
In addition, you can send a one-way electronic message to your camper through our partnership with BUNK NOTES.
- Go to www.Bunk1.com
- RETURNING PARENTS will login using their email address and password from the previous year.
- NEW PARENTS will click “New Here? Get Started” button and complete the basic form.
- The Invitation Code for Camp Odayin is: ODAYIN22
You will be prompted to select a bundle for access to your Parent Portal. Bundles include credits for you to send Bunk Notes and enhance your notes with borders, photos, sports scores, and puzzles. You can select a bundle based on your needs and how often you want to communicate with your camper.
In case of an emergency, you may contact the Camp Odayin WI cell phone at 747.263.2946 (747-2-ODAYIN). This phone will be activated between July 24-29 only. You may call this phone the weekend before your child attends camp and the week during their time at camp. Outside of those times, please call the Odayin office at 651.351.9185 for any needs or questions.
Group text in case of an emergency, storm at camp, late bus, etc. By giving your mobile phone number during the camp application process, you opted-in to the emergency texting service from Camp Odayin. We will use this service only if we need to communicate with parents/guardians immediately and as a group. All other communication will be done individually. If you have questions, please contact email@example.com to discuss.
Please share our social media policy with your campers. We do not allow our staff members to connect with your camper via social media (Facebook, Instagram, Snap Chat) until your camper graduates from high school AND is 18 years old AND the camper initiates the contact. Email correspondence is ok with us, but again, only if the camper initiates contact. Please support this policy by letting your camper know they should not reach out to their awesome counselors and nurses via social media. We would be most grateful!
It is our hope that your children come home from camp happy and confident, with memories and friendships that will last a lifetime. Whether your child is a first time camper or a veteran, there are some important things that you can do before you even begin to pack that will help your child have a successful camp experience. Take a look at some of our “tips” and thank you for sharing your child with us!
Make sure your camper has everything on the packing list, knows where it is in their bag and why they might need it.
Discuss what camp will be like before your child leaves. Watching the Odayin video on our website will give them a good “feel” for their time with us. Call the camp office if you have questions.
Make sure your child knows that you will not talk by phone while they are at camp. Let them know they can go to their counselor or nurse with ANYTHING they might need, or with any issues they’re having while at camp.
If your child has not spent much time away from home, there is still time to practice! Arrange a sleepover at a friend’s house or with some other family members.
If your child is hesitant about going to camp, don’t bribe. Linking a successful stay at camp to a material object can send the wrong message. The reward should be your child’s newfound confidence and independence!
Let your child know that you’ll be seeing all the fun they have through the website photos! We will post these each day whenever we can, so check throughout the week for new pictures.
Avoid “escape clauses.” Telling your child that you can pick them up early if they aren’t happy sets them up for failure. If they are feeling nervous, emphasize all the fun times, new activities and nice people at camp.
Camp Rules & Culture
A Sample Day at Camp
7:20 AM Polar Bear Swim
8:00 AM Flag Ceremony / Morning Mindset
8:15 AM Breakfast
9:15 AM Three or four activity rotations (archery, horseback riding, arts & crafts, nature, boat rides, and more)
12:00 PM Lunch
1:00 PM Rest hour
2:30 PM Waterfront Time (swimming, canoeing, waterskiing, tubing, paddle boats, fishing)
4:30 PM Cabin time / Free time / Shower hour
5:30 PM Dinner
6:30 PM All Camp Games / Evening Theme (such as campfire songs, ballfield games, bounce houses, talent show and fire trucks)
8:00 PM Snack and Cabin Closing
8:30 PM Lights Out
Can my camper bring their cell phone to camp?
We maintain a strict cell phone and electronics policy for our campers and staff. Campers may not bring cell phones, smart watches, drones, or iPods to camp (or anything that can connect to the internet). At check in, campers and parents verify that phones and electronics are not packed for camp. If so, we will ask the parents to take the phone home with them or we’ll take care of it for the week. Any cell phone or electronic brought to camp will be confiscated and a consequence will be enforced. Calling home or texting friends distracts from the camp experience and is not allowed. Please respect this policy. If you have any questions, please contact firstname.lastname@example.org.
How can I communicate with my camper?
Campers are encouraged to communicate with their cabin counselors and nurse. Parents are only contacted in certain extreme cases. However, campers are able to receive letters mailed to them while at camp (packages/goodie boxes are not allowed). Additionally, you may send your camper daily letters through the Bunk Notes program. Information on how to register for Bunk Notes is shared with guardians after acceptance.
Can parents/guardians stay at camp?
Family members may not stay at camp with their camper. If a family member of a camper is interested in volunteering for camp, we ask that you apply for a session that your camper is not attending.